Carrollton Public Library
One North Folger Street
Carrollton, MO 64633
CARROLLTON PUBLIC LIBRARY POLICY MANUAL Approved April 27, 2010 Table of Contents Mission Statement…………………………………………………………...…………… pg. 3 Library Bill of Rights …………………………………………………………………… pg. 4 Freedom to Read Statement……………………………………………………………… pg. 5 Board of Trustees By-Laws (State of Missouri)…………………………………………. pg. 9 Town of Carrollton Ordinance…………………………………………………………… pg. 10 Carrollton Public Library Rules & Regulations.………………………………………… pg. 13 Officers and Duties/Meetings/Committees/Administration/Amendments………..……… pg. 17 Duties and Responsibilities of the Board of Trustees and Librarian ……………………. pg. 20 Ethics Statement for the Public Library Trustees ……………………………………….. pg. 21 Library Board of Trustees Code of Ethics……………………………………………….. pg. 22 Invitation to become a Library Board Trustee…………………………………………… pg. 23 Removal of Inactive Board of Trustees Member…………………………………………. pg. 24 Open and Closed Record Policy………………………………………………………….. pg. 25 Public Comments Policy ………………………………………………………………… pg. 30 General Library Policies. ………………………………………………………………… pg. 31 Library Hours/Holidays & Closings……………………………………………………… pg. 31 Code of Conduct ………………………………………………………………………… pg. 31 Library Cards…………………………………………………………………………….. pg. 33 Materials Circulation Time…………………………………………………..…………… pg. 33 Overdue Materials…………………………………………………….………………….. pg. 34 Damaged or Lost Materials ……………………………………………………………… pg. 34 Photocopy Service……………………………………………………………………….. pg. 34 Fax Machine……………………………………………………………………………… pg. 35 Interlibrary Loan…………………………………………………………………………. pg. 35 Genealogy Room………………………………………………………………………… pg. 35 Proctor Testing Site……………………………………………………………………… pg. 36 Public Computer Use……………………………………………………………………. pg. 36 Statement of Confidentiality-Technology……………………………………………….. pg. 39 Copyright………………………………………………………………………………… pg. 39 Unattended Child……………………………………………………………………….. pg. 40 Cooperation with other libraries…………………………………………………………. pg. 41 Confidentiality Policy…………………………………………………………………… pg. 41 Displays -- Public ………………………………………………………………………. pg. 42 Displays -- Staff…………………………………………………………………………. pg. 42 Handouts & Soliciting ………………………………………………………………….. pg. 42 Meeting Room Use/Large Meeting Room Policy/Small Meeting Room Policy……….. pg. 42 Volunteers……………………………………………………………………………….. pg. 47 Donations and Bequests/Donations of Books/Donation of Artwork……………………. pg. 50 Materials Selection Policy ………………………………………………………….…… pg. 57 Request for Reconsideration of Library Materials ……………………………………… pg. 67 Purchasing System………………………………………………………………………. pg. 69 Technology Plan Policy…………………………………………………………………. pg. 70 Library Location…………………………………………………………………………. pg. 71 MISSION STATEMENT Originally adopted December 17, 1998 The Carrollton Public Library's mission is to be a hub of information, education and recreation for the community. Library Bill of Rights The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. 1. Books and other library resources should be provided for the interest, information and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to its creation. 2. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. 3. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. 4. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas. 5. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views. 6. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Adopted June 18, 1948 Amended February 2, 1961, and January 23, 1980, Inclusion of *age* reaffirmed January 23, 1996 by the ALA Council The Freedom to Read Statement The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read. Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression. These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials. Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference. Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections. We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights. We therefore affirm these propositions: 1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it. 2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper. 3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say. 4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others. 5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information. It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship. 7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one; the answer to a "bad" idea is a good one. The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours. This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers. Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004. CARROLLTON PUBLIC LIBRARY BOARD OF TRUSTEES BY-LAWS ARTICLE I - NAME The name of this body shall be Carrollton Public Library Board of Trustees, hereinafter termed the Board. ARTICLE II - PURPOSE The purpose of the Board shall be to represent the people of the city of Carrollton, Missouri in the maintenance, furtherance, and disposition of the Carrollton Public Library and its functions in accordance with city, county, and state laws. ARTICLE III - LIBRARY LAWS - MISSOURI Chapter 181 of the Revised Statutes of the State of Missouri contains information and laws regarding the Missouri State Library. For a more complete detail, see the publication of the Revised Statutes of the State of Missouri. Libraries and Library Boards are subject to many laws other than those in Chapter 182 of the Revised Statutes of the State of Missouri for County and City Libraries and Libraries generally. A complete list is available from the publication of the Revised Statutes of the State of Missouri. The State of Missouri, in its Constitution, endorses the existence of public libraries and it promises its support of them (Article IX Section 10). General statements derived from the interpretation of the Revised Statutes of the State of Missouri in regard to a library are as follows: Local communities are authorized to establish public libraries and to tax themselves (approved by a vote of the people served) for the support of public libraries. RsMO 182.140 Library boards are appointed by the officials of general government (county courts or mayors and councils) but they are independent of these appointing bodies in the operation of a library. RsMO 182.170-182.190 Though a local government levies and collects the library tax, the use of library funds is controlled by the library board. The library board is required by law to employ a librarian who manages the affairs of the library. Libraries may contract with other libraries for mutually beneficial activities. RsMO 182.200 Libraries are political subdivisions of the State and as such possess a very high degree of independence from general government. RsMO182.480 & 182.655 Town of Carrollton Ordinance No 935-2 (Originally Adopted October 2, 2000) BE IT ORDAINED BY THE COUNCIL OF THE TOWN OF CARROLLTON, MISSOURI, AS FOLLOWS: Section 1. The Council of the Town of Carrollton, Missouri, has heretofore adopted its Ordinance No. 935-1 relating to the Carrollton Public Library and Its Board of Trustees. Section 2. The Council of the Town of Carrollton, Missouri, is now desirous to amend and revise said ordinance in its entirety. Section 3. That there is hereby created and established in the Town of Carrollton, Missouri, a public library and reading room, free to the residents of the Town of Carrollton, to be known as the Carrollton Public Library. Section 4. That the Carrollton Public Library shall be under the direction, control and management of a Board of Trustees consisting of nine (9) members to be chosen from the citizens of the Town of Carrollton, at large, with reference to their fitness and for such office; and no members of the Municipal Government shall be a member of said Board. Section 5. That the members of the Board of Trustees shall be a politically non-partisan board appointed by the Council of the Town of Carrollton; they shall hold office for a term of three years each, or until their successors are appointed and qualified; with each member given the privilege of reappointment subject to the approval of the Town Council for a consecutive three year term. Thereafter the person shall not serve until the expiration of a period of three (3) years whereupon said person may be reappointed to the Board. The Council may remove any trustee for misconduct or negligence of duty. Section 6. Those vacancies in said Board of Trustees occasioned by removal, resignation, and death or otherwise, shall be reported to the Council and be filled in like manner as original appointments, and no trustee shall receive compensation as such. Any person appointed by the Council to fill any vacancy, shall hold office for the remainder of the term to which his predecessor was appointed. Any person so appointed may, at the expiration of said vacancy appointment, be re-appointed by the Council to one full three (3) year term. Section 7. That the Board of Trustees shall make and adopt such By-Laws and regulations for their own guidance and for the government of library and reading rooms as may be expedient and consistent with the laws of the State of Missouri and with this ordinance; they shall have exclusive control of the expenditures of all monies collected to the credit of the library fund; they shall have the power to appoint a suitable librarian and to appoint the necessary assistants, and fix their compensation, and shall also have power to remove such appointees and may exclude from the use of the library and reading rooms any and all persons who shall willfully violate the rules and regulations established by said Board of Trustees for the operation of the public library and reading room. Section 8. The Board of Trustees shall hold regular meeting at least once a month at the time and place to be fixed by said Board of Trustees and shall hold additional meetings upon the call of the President of the Board and shall do all things necessary to carry out the powers and duties of said Board of Trustees. Section 9. The Board of Trustees shall at their October meeting of each year, meet and organize by electing such other officers as they deem necessary, those officers to hold their office until the election of officers the following October. Section 10. The Board of Trustees shall make on or before the 1st Tuesday of January of each year, an annual written report to City Hall stating the condition of their trusts on the first day of January of the previous year, the various sums of money received by them and its sources and how much monies have been expended and for what purposes, and the balance of money on hand as of that time; and the Board of Trustees shall present to the Council, by the first meeting in October, their estimated budget, setting out their estimate of funds necessary to satisfactorily operate and maintain the library and reading room for the coming calendar year. Section 11. Said Library is organized exclusively for charitable, religious, educational and scientific purposes. Section 12. No part of the net earnings of the library shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the library shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Section 11 hereof. No substantial part of the activities of the library shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the library shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the library shall not carry on any other activities not permitted to be carried on (a) by a library exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code, or (b) by a library, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code. Section 13. Upon the dissolution of the library, assets shall be distributed for one or more exempt purposes with the meaning of section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code, and shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the library is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes. Section 14. All ordinances or parts of ordinances in conflict herewith are hereby repealed and this ordinance shall be in full force and effect from and after the date of its passage and adoption. PASSED AND ADOPTED by the Council of the Town of Carrollton, Missouri, this 2nd day of October, 2000. Signed by Ervil C. Mann, Mayor Attested by Carol Pink, City Clerk Carrollton Public Library Board Rules and Regulations (Adopted July 30, 1997 & Amended December 22, 2009) (Roberts’ Rules of Order guidelines-adopted 12/22/09) The Carrollton Public Library is set up to be the governing body for the Carrollton Public Library. It operates under powers granted by the state of Missouri and the town of Carrollton. Section 1. Responsibilities of the Board shall be to provide for: (1) the adoption of rules and regulations governing its own operations and procedures. (2) the adoption of rules and regulations for the administration of the library. (3) the selection of the librarian and the staff of the library. (4) the distribution and expenditures of all library funds. (5) the operation and maintenance of all library facilities. Section 2. Membership (1) The Board shall consist of nine (9) members appointed at yearly staggered intervals by the Mayor of the Town of Carrollton with Town Council approval. (2) Each term shall run for three (3) years with no member serving for more than two consecutive terms. (3) All Board members shall be over 21 years of age and presently reside in the Town of Carrollton, Missouri. The Board members shall have also resided in the Town of Carrollton for one year previously to their appointment. (4) Vacancies shall be filled by appointment of the Mayor of the Town of Carrollton for the remainder of the unexpired term. Section 3. Duties of officers (1) President: It is the duty of the President to: a. preside when present at all meetings b. appoint all committees of the Board c. sign all contracts d. perform all duties formally assigned to him by the Board e. in case of a tie vote, vote on all issues being decided by the Board to break the tie f. co-sign all check and financial transactions. (2) Vice President: It shall be the duty of the Vice President to: a. perform all duties of the president in case of his absence or disability (3) Secretary: It shall be the duty of the Secretary to: a. keep a regular and accurate record of all proceeding of regular and special meetings of the board b. keep and maintain all records of correspondence involving the Board (4) Treasurer: It shall be the duty of the Treasurer to: a. keep complete, accurate and legal records of all money collected and expended by the Board b. make all financial reports required of the Board c. provide monthly summaries of the financial statement to the Board d. make a proposed budget with the aid and advice of the other Board members Section 4. Election of officers (1) All officers shall be elected prior to the October meeting of every calendar year (2) The term of office shall be from October 1 to September 30 Section 5. Meetings (1) Meetings shall be held in the Library (2) Regular meetings of the Board will begin on the 4th Tuesday of every month at 4:30pm (3) Time, date and location of the meetings can be changed by a majority vote of the Board Section 6: Library Staff Duties & Responsibilities (1) Director: (2) Assistant Director (3) Children/YA Services Librarian (4) Librarian/Genealogy Librarian (5)Librarian – Part Time/Weekend (6) Volunteers (7) Maintenance Staff ARTICLE IV - OFFICERS AND THEIR DUTIES Section 1: Officers of the Board shall be a president, a vice-president, a secretary, and a treasurer elected at the October meeting. Term of office shall be n no more than three consecutive years or until their successors are duly elected. Section 2: The president shall have served on the Board for a minimum of twelve months. Section 3: Vacancy in an office shall be filled at the meeting at which the vacancy is recognized. Section 4: The president shall preside at all meetings of the board, authorize calls for any special meetings, appoint all committees, act as an ex officio member of all committees, execute all documents authorized by the Board, assume, jointly with other officers, responsibility for the disbursement of funds, and generally perform all duties associated with that office. Section 5: The vice president, in the event of the absence or disability of the president, or of a vacancy of that office, shall assume and perform the duties and functions of the president. The vice president shall assume other duties that the president or the Board may assign the office. Section 6: The secretary shall keep a true and accurate record of all meetings of the Board, shall issue notice of all regular and special meetings, shall prepare correspondence as directed by the president or the Board, and shall assume other duties that the president or the Board may assign the office. Section 7: The treasurer shall oversee the bookkeeping and receipt and disbursement of funds, shall cause a financial status report to be given at each regular Board meeting, and shall assume other duties that the president or the Board may assign the office. ARTICLE V - MEETINGS Section 1: The regular meetings shall be held each month, the date and hour to be set by the Board at its previous meeting. The meeting date and time shall be posted at the library. Section 2: The president may call a special meeting at any time. Members may be notified of a special meeting personally, in writing, by email or by telephone. Only the business stated as the reason for calling the special meeting shall be transacted. Section 3: Executive sessions may be called within any meeting for discussion of personnel matters, legal matters, or consideration of the sale, lease, or purchase of properties. Such sessions shall be open only to members of the Board. Section 4: Five members of the Board shall constitute a quorum at any meeting. Section 5: The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in the sequence shown so far as circumstances permit: Roll call of members Disposition of minutes of previous meeting Presentation to or discussion with the audience Financial report of the library Librarian/director's progress and service report Committee reports Unfinished business New business Adjournment ARTICLE VI - COMMITTEES Section 1: Standing committees shall be the following: Finance, Personnel, and Building & Grounds. Standing committees will consist of one to three members each. The Treasurer will serve as chairperson of the Finance committee. Section 2: The president shall appoint committees of one or more members each for such specific purposes as the business of the Board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the Board. Section 3: All committees shall make a progress report to the Board at each meeting. Section 4: No committee will have other than advisory powers unless, by suitable action of the Board, it is granted specific power to act. ARTICLE VII - ADMINISTRATION OF THE LIBRARY Section 1: The Board shall employ a librarian/Director in accordance with established policy. It shall be the duty of each trustee to ascertain the qualifications and desirability of an applicant and set salary for said librarian/Director before appointing a librarian/Director. Section 2: Directives to the librarian/Director may be issued upon the majority vote of a quorum attending any meeting of the Board. Such directives shall be binding upon the librarian/Director and are to be delivered to the librarian/Director by the President or his/her appointed representative. Section 3: In so far as possible, actual administration of the library shall be left to the librarian/Director, but it shall be the duty of each trustee to ascertain that the librarian/Director is acting in accordance with policy and the best interests of the citizens of Carrollton. It shall be the responsibility of the librarian/Director to hire staff members and to assign duties. Section 4: The librarian/Director shall make monthly reports to the Board pertaining to the operation of the library. At the December meeting of the Board, he/she shall submit for the approval of the Board, a proposed budget covering anticipated expenditures for the forthcoming fiscal year. The budget, once approved by this board will be forwarded to the Town Council of Carrollton for their records. The librarian/Director shall submit a copy of the statistical report submitted to the Missouri State Library at the December or January board meeting for the last calendar year period. ARTICLE VIII - AMENDMENTS By-laws and policies may be amended at any regular or special meeting of the Board by the affirmative vote of a majority of the members of the Board. The proposed amendment shall be read at one meeting preceding the vote thereon. DUTIES AND RESPONSIBILITIES Of the Library Board of Trustees 1. Employ a competent and qualified librarian. 2. Determine and adopt written policies to govern the operation and program of the library. 3. Determine the purposes of the library and secure adequate funds to carry on the library’s program. 4. Know the program and the needs of the library in relation to the community; keep abreast of standards and library trends; cooperate with the librarian in planning the library program, and support the librarian and staff in carrying it out. 5. Establish, support, and participate in a planned public relations program. 6. Assist in the preparation of the annual budget. 7. Know local and state laws; actively support library legislation in the state and nation. 8. Establish among the library policies those dealing with book and material selection. 9. Attend all board meetings and see that accurate records are kept on file at the library. 10. Attend regional, state, and national trustee meetings and workshops, and affiliate with the appropriate professional organizations. 11. Be aware of the services of the state library. 12. Report regularly to the governing officials and the general public. Of the Librarian 1. Act as technical advisor to the board; recommend needed policies for board action; recommend employment of all personnel and supervise their work. 2. Carry out the policies of the library as adopted by the board. 3. Suggest and carry out plans for extending library services. 4. Prepare regular reports embodying the library's current progress and future needs; cooperate with the board to plan and carry out the library program. 5. Maintain an active program of public relations. 6. Prepare an annual budget for the library in consultation with the board and give a current report of expenditures against the budget at each meeting. 7. Know local and state laws; actively support library legislation in the state and nation. 8. Select and order all books and other library materials. 9. Attend all board meetings other than those in which the librarian's salary or tenure are under discussion. 10. Affiliate with the state and national professional organizations and attend professional meetings and workshops. 11. Make use of the services and consultants of the state library. 12. Report regularly to the library board, to the officials of local government, and to the general public. *From Young, Virginia G. The Trustee of a Small Public Library. 2nd edition, LAMA Small Libraries Publication, no. 1 (Chicago: ALA, 1992). ETHICS STATEMENT FOR THE PUBLIC LIBRARY TRUSTEES Trustees in the capacity of trust upon them shall observe ethical standards with absolute truth, integrity, and honor. Trustees must avoid situations in which personal interests might be served or financial benefits gained at the expense of library users, colleagues, or the situation. It is incumbent upon any trustee to disqualify himself/herself immediately whenever the appearance or a conflict of interest exists. Trustees must distinguish clearly in their actions and statements between their personal philosophies and attitudes and those of the institution, acknowledging the formal position of the board even if they personally disagree. A trustee must respect the confidential nature of library business while being aware of and in compliance with applicable laws governing freedom of information. Trustees must be prepared to support to the fullest the efforts of librarians in resisting censorship of library materials by groups of individuals. Trustees who accept library board responsibilities are expected to perform all of the functions of library trustees. Adopted by the Board of Directors of the American Library Trustee Association, July 1985 Adopted by the Board of the Public Library Association, July 1985 Amended by the Board of Directors of the American Library Trustee Association, July 1988 Approval of the amendment by the Board of Directors of the Public Library Association, January 1989 LIBRARY BOARD OF TRUSTEES CODE OF ETHICS 1. To become familiar with and committed to the major responsibility of a governing board: 2. To secure adequate funds to carry on the library's service program. 3. To devote time to learn how the institution functions; its uniqueness, strengths and needs; its role in the community and in the basic education network. 4. To prepare carefully for, regularly attend, and actively participate in board meetings and committee assignments. 5. To accept and abide by the legal and fiscal responsibilities of the board as specified by institutional by-laws and state statutes and regulations. 6. To vote according to one's individual conviction, to challenge the judgment of others when necessary, yet to be willing to support the majority decision of the board and work with fellow board members in a spirit of cooperation. 7. To avoid acting as a spokesperson for the entire board unless specifically authorized to do so, and maintain the confidential nature of any closed board deliberation. 8. To understand the role of the board as a policy-making body and to avoid participation in administration policy. 9. To lean and to consistently use designated institutional channels when conducting board business (e.g., responding to staff grievances, etc.) 10. To comply with conflict of interest policies. 11. To refrain from actions and involvements that might prove embarrassing to the institution and to resign if such actions or involvements develop. 12. To make judgments always on the basis of what is best for the institution as a whole and for the advancement of its service program rather than to serve special interests. (Code adapted from: Recommendations for Improving Trustee Selection in Public Colleges & Universities; Association of Governing Boards of Universities and Colleges. Washington, D.C., 1980.) Invitation to the CARROLLTON PUBLIC LIBRARY BOARD OF TRUSTEES Members of the Board of Trustees of Carrollton Public Library are appointed for three-year terms that are staggered by the City Council of Carrollton, MO. There are nine trustees. Meetings of the Board of Trustees are held on the fourth Tuesday of each month at 4:30 pm in the Board of Trustees Room of the Library in the lower level. Attendance at the monthly meeting is mandatory as the duties of the Trustees include: 1. Setting library policies. 2. Providing the funding to carry out the library's policies. 3. Initiating tax and bond elections. 4. Approving and periodically reviewing the annual budget. 5. Hiring and evaluating the Director of the library. 6. Acting as advocates for the library. Individuals who are considering service on the Board of Trustees must be able to attend the monthly meetings, and should expect to give a minimum of four hours per month to the duties of Trustee. Some committee work is required. There are no other special qualifications for the position of Trustee other than residing within the city limits of Carrollton, MO. People who are active patrons of the library and are committed to the principles of public libraries are most likely to find the position interesting, challenging, and of great value to the community. I would be interested in serving on the following committees: 1. Finance committee 2. Personnel and policies committee. 3. Building and grounds committee. 4. Long-range planning committee. Signature (The initial contact with a prospective board member should be from the Director either in person or by phone. If the individual express an interest, then this letter should be sent as a follow up to the initial conversation. Remind all interested individuals that the Mayor and City Council approves all board members and their appointments after they have expressed their interest.) CARROLLTON PUBLIC LIBRARY INACTIVE BOARD OF TRUSTEES MEMBER REMOVAL POLICY Members of the Board of Trustees of Carrollton Public Library are appointed for three-year terms that are staggered by the City Council of Carrollton, MO. There are nine trustees on a staggered term basis. Meetings of the Board of Trustees are held on the third Tuesday of each month at 4:30 pm in the Board of Trustees Room of the Library in the lower level. Attendance at the monthly meeting is mandatory as the duties of the Trustees include setting policies, reviewing library administration, operation and financial statements. Members of the Board of Trustees are expected to attend all regular meetings of the Board, to the extent possible, and to call the library office or board president in advance of any meeting that they are not able to attend. The failure of a trustee to attend three consecutive regularly scheduled meetings of the board, in any 12 month period, will result in his/her removal from the board. Written reminder of the policy will be given to the respective trustee after two consecutive meetings missed. The failure of a trustee to attend a total of five regularly scheduled board meetings in any continuous 12-month period will result in his/her removal from the board. Written reminder of the policy will be given to the respective trustee after four meetings missed in any 12-month period. An affirmative vote by a simple majority of the board shall be required to remove a trustee according to the attendance criteria set forth in this policy, and to determine whether disclosed conditions or circumstances may present a mutually preferred alternative corrective action. This policy will take effect on October 1, 2010 after the new trustees are appointed and sworn in their respective terms. OPEN & CLOSED RECORDS POLICY Approved June 26, 2007 The following records and records relating to the following subjects, whether currently existing or hereafter created or received, are hereby designated as closed records. a. Legal actions, causes of action or litigation and any confidential or privileged communications with representatives and attorneys. However, any minutes, vote or settlement agreement relating to legal actions, causes of action or litigation involving the Carrollton Public Library or any agent or entity representing its interests or acting on its behalf or with its authority, including any insurance company acting on behalf of a public government body as its insured, shall be made public upon final disposition of the matter voted upon or upon the signing by the parties of the settlement agreement, unless, prior to final disposition, the settlement agreement is ordered closed by a court after a written finding that the adverse impact to a plaintiff or plaintiffs to the action clearly outweighs the public policy considerations of section 610.011, however, the amount of any moneys paid for settlement shall be disclosed; provided, however, in matters involving the exercise of the power of eminent domain, the vote shall be announced or become public immediately following the action on the motion to authorize institution of such a legal action. Legal work product shall be considered a closed record. b. Leasing, purchase or sale of real estate where public knowledge of the transaction might adversely affect the legal consideration therefore. However, any minutes, vote or public record approving a contract relating to the leasing, purchase or sale of real estate shall be made public upon execution of the lease, purchase or sale of the real estate. c. Hiring, firing, disciplining or promoting of particular employees when personal information about the employee is discussed or recorded. However, any vote on a final decision, when taken, to hire, fire, promote or discipline an employee shall be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two hour period before such decision is made available to the public. As used in this subdivision, the term “personal information” means information relating to the performance or merit of individual employees. d. The state militia or National Guard or any part thereof. e. Non-judicial mental or physical health proceedings involving identifiable persons, including medical, psychiatric, psychological, or alcoholism or drug dependency diagnosis or treatment. f. Testing and examination materials, before the test or examination is given or, if it is to be given again, before so given again. g. Welfare cases of identifiable individuals h. Preparation, including any discussions or work product, on behalf of the Library or its representatives for negotiations with employee groups. i. Software codes for electronic data processing and documentation thereof. j. Specifications for competitive bidding, until either the specifications are officially approved by the Library or the specifications are published for bid. k. Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected. 1. Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment, except that this exemption shall not apply to the names, positions, salaries and lengths of service of officers and employees once they are employed as such, and the names of private sources donating or contributing money to the salary of the Director and the amount of money contributed by the source. m. Records which are protected from disclosure by law. n. Meetings and public records relating to scientific and technological innovations in which the owner has a proprietary interest. o. Records relating to municipal hotlines established for the reporting of abuse and wrongdoing. p. Confidential or privileged communications with auditors, including all auditor work product; however, all final audit reports issued by the auditor are to be considered open records pursuant to Chapter 610 RsMO. q. Operational guidelines and policies developed, adopted, or maintained by any public agency responsible for law enforcement, public safety, first response, or public health for use in responding to or preventing any critical incident which is or appears to be terrorist in nature and which has the potential to endanger individual or public safety or health. Nothing in this exception shall be deemed to close information regarding expenditures, purchases, or contracts made by an agency in implementing these guidelines or policies. When seeking to close information pursuant to this exception, it shall be affirmatively stated in writing that disclosure would impair the ability to protect the safety or health of persons, and shall in the same writing state that the public interest in non-disclosure outweighs the public interest in disclosure of the records. If the authority to close the records referred to above in this subsection sunsets and no replacement authorizing such records to be closed is adopted by the state of Missouri, this subsection shall thereafter lapse and be of no force or effect. r. Existing or proposed security systems and structural plans of real property owned or leased by a public governmental body, and information that is voluntarily submitted by a non-public entity owning or operating an infrastructure to any public governmental body for use by that body to devise plans for protection of that infrastructure, the public disclosure of which would threaten public safety. i. Records related to the procurement of or expenditures relating to security systems purchased with public funds shall be open. 11. When seeking to close specific information pursuant to this exception, the Library shall affirmatively state in writing that disclosure would impair the Library’s ability to protect the security or safety of persons or real property, and shall in the same writing state that the public interest in non-disclosure outweighs the public interest in disclosure of the records. 111. Records that are voluntarily submitted by a non-public entity shall be reviewed by the receiving agency within ninety days of submission to determine if retention of the document is necessary in furtherance of a state security interest. If retention is not necessary, the documents shall be returned or destroyed. iv. If the authority to close the records referred to above in this subsection sunsets and no replacement authorizing such records to be closed is adopted by the state of Missouri, this subsection shall thereafter lapse and be of no force or effect. s. Records that identify the configuration of components or the operation of a computer, computer system, computer network, or telecommunications network, and would allow unauthorized access to or unlawful disruption of a computer, computer system, computer network, or telecommunications network of a public governmental body. This exception shall not be used to limit or deny access to otherwise public records in a file, document, data file or database containing public records. Records related to the procurement of or expenditures relating to such computer, computer system, computer network, or telecommunications network, including the amount of moneys paid by, or on behalf of, a public governmental body for such computer, computer system, computer network, or telecommunications network shall be open. t. Credit card numbers, personal identification numbers, digital certificates, physical and virtual keys, access codes or authorization codes that are used to protect the security of electronic transactions between a public governmental body and a person or entity doing business with a public governmental body. Nothing in this section shall be deemed to close the record of a person or entity using a credit card held in the name of a public governmental body or any record of a transaction made by a person using a credit card or other method of payment for which reimbursement is made by a public governmental body. u. Investigative reports of the Department of Public Safety or other law enforcement agencies are hereby designated as closed records pursuant to section 610.100.2 RsMO. That section provides: “. . . investigative reports of all law enforcement agencies are closed records until the investigation becomes inactive.” Section 610.100.1(3) defines inactive as (a) when the agency has decided not to pursue the case, (b) the statute of limitations has expired or (c) all resulting convictions have become final. Although investigation reports are closed records, arrest and incident reports are open records. v. Records of, regarding or submitted to the Library during or in connection with a lawfully closed meeting or vote. w. Notwithstanding the provisions of any other law to the contrary, no library or employee or agent of a library shall be required to release or disclose a library record or portion of a library record to any person or persons except: i. In response to a written request of the person identified in that record, according to procedures and forms giving written consent as determined by the library; or ii. In response to an order issued by a court of competent jurisdiction upon a finding that the disclosure of such record is necessary to protect the public safety or to prosecute a crime. (Authority 182.817 RsMO. 2000). 10. If the laws governing public access to records are amended from time to time to limit the ability of the Library to lawfully close records, this rule shall be automatically amended to make it consistent with such newly adopted law. If a change in the applicable law allows the Library to close a new category of records, this rule shall be automatically amended to designate such records as closed. (RSMo.2007 Supp., Chapter 610 and RsMO. 2000, 172.180) CARROLLTON PUBLIC LIBRARY PUBLIC COMMENTS POLICY The Public is welcome to attend the Library Board meeting at any time, except when the Board is in executive or closed session, as defined by law. Any visitor who wishes to address the Board is to notify the Library Director seven (7) days before the scheduled meeting. Remarks by visitors are limited to five (5) minutes in length, not including questions from the Board. Individuals may not transfer their time to others. The Board of Trustees request that concerns be initially addressed at the appropriate action level before coming to the Board. All visitors are expected to conduct themselves in a manner consistent with the orderly completion of the meeting. Exceptions to these rules may be made at the discretion of the presiding officer. Visitors who cause a disturbance may be asked to leave the meeting. CARROLLTON PUBLIC LIBRARY GENERAL LIBRARY POLICIES 1. The library will be open 53 hours per week according to the following schedule: Monday from 9 am - 5:30 pm Tuesday from 9 am - 5:30 pm Wednesday from 9 am - 8 pm Thursday from 9 am - 5:30 pm Friday from 9 am - 5:30 pm Saturday from 9 am - 1 pm Sunday from 1 pm - 5 pm This schedule may be revised based on usage and need. 2. The library will be CLOSED on the following holidays: (Originally adopted 12-18-07) New Year's Day Easter Sunday Mother's Day Sunday Sunday before Memorial Day Memorial Day Father's Day Sunday Independence Day Sunday before Labor Day Labor Day Thanksgiving Christmas Eve Christmas Day Observance of some holidays will vary according to the day of the week on which they fall: Independence Day On Saturday, the Library shall be CLOSED Saturday and Sunday. On Monday, the Library shall be CLOSED Sunday and Monday. Christmas On Monday, the Library shall be CLOSED Saturday, Sunday, and Monday. On Tuesday, the Library shall be CLOSED Sunday, Monday, and Tuesday. The Library will close for bad weather at the discretion of the Library Director. (Originally adopted January 2, 1997) 3. The entire resources of the Carrollton Public Library are available to all borrowers. Collections are developed for the reading abilities and special interests of children and young people, as well as adults, and library personnel are available to provide guidance if requested. 4. The Board of Trustees has established this Code of Conduct in order to make everyone's use of the library as pleasant and productive as possible. The Board and staff enthusiastically support the library's role as a public institution open to all people. We strive to offer high quality service free of bias and favoritism. These rules and guidelines are for the protection of all who use the Carrollton Public Library. Adherence to these guidelines will enable everyone to use the library building, services, and materials in a safe and enjoyable environment. The Library Staff may require a patron to leave the premises, may call the police or ultimately bar a patron from the Library for noncompliance with this code of conduct. The following rules are required of everyone using the library: a. Civility and respect for the rights and feelings of others b. Adherence to library policies, procedures, rules, and guidelines c. Cooperation with reasonable requests by library employees and volunteers d. The library reserves the right: The rules of the Code of Conduct Policy are as follows: a. No drinks, food, tobacco, alcohol, or illegal drugs are permitted in the Carrollton Public Library or its property. b. No weapons of any kind are permitted in the Carrollton Public Library. c. Patrons must adhere to the Carrollton Public Library's Internet and Computer Use Policy. d. Patrons must adhere to the Carrollton Public Library's Unattended Child Policy. Young children should be attended and adequately supervised by a parent, guardian, or caregiver who is a responsible person of at least twelve (12) years of age. e. Cell phone use is not permitted in the library. Cell phones should be placed on silent or vibrate mode. (Adopted November 23, 2004) f. Appropriate clothing is required while in the library. This means shirts and shoes must be worn in the library. g. Noise levels: 1. The Board of Trustees and library staff are committed to providing an atmosphere where people of all ages may come to read, browse, do research, study, or engage in library-sponsored activities. 2. This policy does not prohibit quiet conversation between customers and/or staff members or conversations required to carry on library programs or business. h. Inappropriate behavior includes any activity that disturbs others, interferes with library operations, damages the building or its furnishings, as well as rudeness, profanity, or any other behavior generally considered unacceptable in a public place. This includes abusive behavior directed at library staff members or volunteers. i. Theft/Damage to property: Intentional damage and/or defacement of materials, furnishings, equipment or premises, or attempts at theft will be prosecuted according to Missouri Revised Statutes 570.210 (Library theft, penalty). Clipping coupons, cutting articles out of magazines, removing pages from any books or magazines, hacking or altering computer settings, writing on, scratching or in any way damaging materials, furniture, or premises are included in this policy. j. All bicycles must be placed in the bike rack before entering the library. k. Use of any sports equipment within the library is prohibited. Skateboard use or wheelies (shoes that have wheels in soles) are not permitted within the library. l. Pets are prohibited within the library. (Service animals are permitted) m. Any indecent conduct or exposure of one's person. n. Sexual harassment of anyone on the library's premises. o. Violation of any federal, state or local law or ordinance on library premises. 5. Anyone may use materials in the library. A library card is needed to check out materials or use the Internet on the patron computers. 6. All library books / DVD/ audio books will circulate for a period of two (2) weeks or fourteen (14) days on an individual card. Exceptions are reference books and acquisitions in the genealogy room that do not circulate. 7. Most materials may be renewed three times either in person or by phone by calling 660.542.0183. Materials with hold requests may not be renewed. 8. Patrons are responsible for all materials checked out on their library card. The card holder’s name that a reserve item was placed must be used in order to check out the item. All other lending of cards is prohibited. However, in the case of a visiting relative or caregiver, the cardholder may give permission for its use. Permission may be verified. 9. Fines are .05 per day/per item. The Board of Trustees shall decide upon the actual fee. Each library patron has the responsibility to know the library policies and abide by them. Fines are charged to encourage prompt and safe return of materials. Patrons must take care of any overdue fines or lost materials before they can use library services or the Internet. Patrons with overdue fines of over $10.00 will have library privileges suspended until the materials are returned or replacements costs paid. Lost book fines are $10.00 for each book that is lost. The Board of Trustees shall decide upon the actual fee for lost books. Please speak with the Director concerning replacement of a lost book or extraordinary fines and/or circumstances by calling 660.542.0183 or by email at director@carrolltonlibrary.com. 10. Overdue notices are a service to patrons, not a right to which they are entitled. Attempts will be made to notify a patron when an item is overdue by phone and/or by mail, but it is the patron's responsibility to return library materials on time. a. Patrons may renew library materials by telephone or in person if they are not on reserve for another patron. There is a limit of three (3) renewals per item. b. First Notice: The library will strive to notify by telephone/postcard when materials are two (2) weeks overdue. c. Second Notice: A letter will be sent to the patron two (2) weeks after the first notification along with a statement of replacements costs for the materials. Lending privileges and use of the Internet will be suspended until the materials are returned or replacement costs have been paid. In extreme circumstances, a patron can speak to the Director regarding their account by calling 660.542.0183 or by email at director@carrolltonlibrary.com. d. Final Notice: A copy of the letter and statement may also be sent to the Carrollton Police Department and/or the Office of the Prosecuting Attorney for assistance in retrieving the overdue material. e. Patrons having materials that have a waiting list (reserve list) will be called when they are one (1) week overdue. Reserve list items may not be renewed. 11. Materials lost or damaged must be paid for according to the latest determined replacement price. If no price can be found, a minimum fee of $10.00 will be charged for all materials other than mass-market paperbacks, which will be charged at $5.00 each. The Board of Trustees shall decide upon the actual fee. Money paid for lost materials will be reimbursed upon the item's return provided a receipt is produced as proof of payment. Materials that have been damaged must be returned to the library regardless of condition. The patron may petition the Library Director for an exception by calling 660-542-0183 or by email at director@carrolltonlibrary.com. 12. The Carrollton Public Library offers copier services to patrons during normal business hours. Staff will make the photocopies for you. The Board of Trustees shall decide upon the actual fee. Fees for photocopies are: 13. The Carrollton Public Library offers fax services to patrons during normal business hours. The Board of Trustees shall decide upon the actual fee. Library Staff will make the call to the designated fax number and will provide a cover page. Fees for outgoing fax services are: A transmittal fax report will be given to patrons after the completion of the fax. In addition, the library will receive your incoming fax for the following fees: If an incoming fax has a phone number on it for a contact, the library staff will attempt to notify the person receiving the fax. Payment for receiving a fax are expecting when the faxed pages are picked up. 14. The Carrollton Public Library offers Interlibrary Loan materials. Because no library can own everything, Interlibrary Loan, or ILL, is a service that allows libraries to share resources with one another. A patron may request materials not owned by the Carrollton Public Library from another library. Any patron in good standing with a valid library card may make a request. a. Currently, there is no charge for the Interlibrary Loan service for patrons that have accounts in good standing. An interlibrary loan book usually checks out for 2 (two) weeks and, depending upon the library from where the book was borrowed, you may be able to renew the item. b. A patron may fill out a request form for ILL at the circulation desk. We will search our database of participating libraries for your book. Information required is the title and author and your name and phone number. If an item is lost or damaged you are responsible for the replacement cost plus any additional processing fees assessed by the lending library. c. The Carrollton Public Library's courier service stops twice a week on Tuesday and Friday unless the library is closed due to holidays. You will be notified when your books have arrived from the courier by phone. You can pick up your books at the circulation desk. Returns are made at the circulation desk as well. 15. The Carrollton Public Library has a genealogy research room in the main library. As there is no full time genealogy librarian on staff, general library staff will accommodate your requests when time permits. The library offer photocopies of microfilmed newspapers, birth, marriage, death, probate and cemetery records and obituaries. Included in the genealogy room are the Carroll County Historical Society books and publications and the Carroll County Genealogy Association quarterly publications that can be purchased at the library. For a more complete listing of records in our genealogy room, please see the library's genealogy webpage (www.carrolltonlibrary.com) or inquire by email to the director at director@carrolltonlibrary.com. Library staff will ask genealogy researchers to include the surnames and other pertinent information (i.e. date of birth, date of death) that you have to narrow the search. The library staff prefers to mail the documents photocopied for you, rather than fax or email because of print quality reasons. Please include your mailing address in your request. The Board of Trustees shall decide upon the actual fees for genealogy research. Research fees are as follows: 16. The Carrollton Public Library offers college course test proctoring for mid-term and/or final examinations or job skills assessments. Student proctor tests can be taken online in our Technology Lab or printed and forwarded through email to the instructor. Students should inquire about testing procedures by calling the Director at 660.542.0183 or by emailing director@carrolltonlibrary.com. The Board of Trustees shall decide upon the actual fees for student proctor testing services. Currently, this is a valuable service to our non-traditional students taking college courses that is offered free of charge. 17. In order to use the computers, patrons must have a current Carrollton Public Library card and be in good standing with their materials (no overdue). Children 17 and under must have a written parental permission card on file, signed in the presence of a library staff member, to use the Internet at the Carrollton Public Library. Children 10 years of age and under using the Internet must do so in the presence of a parent or legal guardian. The Carrollton Public Library does not assume responsibility for information accessed through the Internet. Parents, not the library or its staff, are solely responsible for information their child accesses from the Internet. Internet users found viewing offensive materials may have their Internet privileges suspended. Suspension may be permanent. Users must assume full responsibility for learning to use the Internet. Library staff cannot provide in-depth training for Internet use or search strategies; however, they may offer basic assistance and suggestions. Because of library scheduling, Internet-trained staff may not always be available. Library staff is available to provide basic assistance in use of the word processors, but may not be familiar with every application. Because of the many applications available, staff cannot provide complete technical support. The Internet computers are on a first come, first served basis. There will be no reservations for the general use of the patron computers. Reservations are available if circumstances indicate (i.e. proctoring online test) by contacting the Director at 660.542.0183 or by email at director@carrolltonlibrary.com. In using the Carrollton Public Library Internet workstations, the patron agrees to the following rules and usage policy: Carrollton Public Library One North Folger Street, Carrollton, MO 64633 Computer/Internet Usage Policy I. Policy objective a. The objective of this policy is to provide guidelines for acceptable usage of the Carrollton Public Library internet access computers. b. The primary purposes of the library computers are to provide high speed internet access for informational and educational purposes for the public, be used as word processors, be used to prepare presentations, and be used as research tools. c. The Missouri Research & Education Network (MOREnet) is the Carrollton Public Library’s internet provider through the Remote Electronic Access for Libraries Project (REAL Project). The library agrees to comply with all conditions and requirements set forth in the MOREnet Acceptable Use Policy. The library also agrees to comply with the Children’s Internet Protection Act (CIPA) by installing filtering software on all library computers. d. All computer users must read and sign the computer policy. Children 10 years of age through 18 years of age may use the internet access computers, but must read and sign the policy along with a parent. Children younger than 10 years of age must have a parent with them at all times while using the internet access computers. II. Policy guidelines a. Computers will be turned on and off by the trained library staff. b. Computer users must sign in (clock in) at the circulation desk by notifying a staff employee. Computer users must also sign out (clock out) at the circulation desk by notifying a staff employee. c. No programs or personal files will be copied or saved on the computer’s hard drive. The staff reserves the right to delete programs and files. d. If a patron needs to save his work, he must provide a diskette or CD to download his/her information or purchase a diskette or rewritable CD at the circulation desk for $1.00 each. The Board of Trustees shall decide upon the actual fee. e. Information and work may be printed at a cost of .20 per page for black and white printing. Color printing is available for the cost of $1.00 per page. Printing instructions are provided at each computer. All pages printed must be paid for. The Board of Trustees shall decide on the actual fee. f. Computer usage is limited to two (2) one hour non-consecutive session per user per day. Library staff may extend the one-hour time limit when deemed necessary or appropriate. Reservations are available if circumstances indicate (i.e. proctoring online test, completed online job applications or resumes). (Originally adopted August 3, 2004; modified June 28, 2011) g. The library staff has no control of the Internet and is not responsible for what it contains. h. It is not acceptable to use the library’s internet access (MOREnet) for any purpose that violates the intellectual property rights of others. i. It is not acceptable to use the library’s internet access (MOREnet) in a manner that intentionally or negligently disrupts normal network use and service. Such disruption would include the intentional or negligent propagation of computer viruses, the violation of personal privacy, and the unauthorized access to protected and private network resources. j. It is not acceptable to use the library’s internet access (MOREnet) for commercial activities that are not in support of education, research, public service, economic development or government purposes. Further, it is not acceptable to distribute unsolicited advertising. k. The library does not warrant that the functions of the system will meet any specific requirements you may have, or that it will be error free or uninterrupted; nor shall the library be liable for any direct or indirect, incidental, or consequential damage (including lost data or information) sustained or incurred in connection with the use, operation, or inability of the system. Any personal or private information, such as user names, passwords, credit card numbers, bank information, etc., will not be saved on library computers. The library is not responsible for damages, such as those caused by identity theft, when using library computers. l. Only computer games that are purchased by the library and installed by the staff may be played on the library computers for the computers in the children’s library and the Young Adult Section of the library. m. Music videos are not allowed on library computers. n. Computer users who have overdue books, owe fines or damages, or have a lost book(s) may not use the computers until books are returned and fines or damages have been paid. o. The Board of Trustees of the Carrollton Public Library may change computer guidelines when necessary. p. Computer usage is a privilege, which may be revoked by the library staff at any time for abusive conduct. Such conduct includes, but is not limited to the placing of unlawful information on or through the computer system, and the use of obscene, abusive, illegal, or otherwise objectionable language or images in either public or private files or messages. q. At no time will the user change settings, Windows setups, passwords, move/delete icons, change font size or screensaver, or download any files onto the library's computers, or otherwise compromise the library's equipment or software. To do so may result in permanent suspension of the Internet card and privileges. r. Out of respect for other people using the library and Internet, no more than one person per computer at a time; with the exception of a parent assisting a child with research or allowed by library staff. Patrons will have read the above-stated policy, fully understand it, and agree to follow the guidelines stated. Should a patron breach this policy, they understand that they may lose all computer privileges. (Adopted August 28, 2007) 18. The Carrollton Public Library wishes to make its print and non-print collections as accessible as possible with few regulations. However, the library reserves the right to change these guidelines when deemed necessary and appropriate. Library customer must use computer resources for legal purposes only. Unacceptable purposes include, but are not limited to the following: a. Violation of international, federal, state or local laws, ordinances, rules and/or regulations. b. Harassing, libeling or slandering other patrons and/or staff. c. Viewing images or text that can be reasonably construed obscene in a public setting. d. Destruction or damage to equipment, software or data belonging to the library. e. Unauthorized use or destruction of data of other patrons. f. Gaining or attempting to gain unauthorized access to any computing, information or communications devices or resources. g. Violation of copyright law. h. Violation of computer security. i. Engaging in activity that is deliberately and maliciously offensive, libelous or slanderous. j. Installing or attempting to install software on library computers and equipment. k. Not using the virus scan check on downloaded disks or flash drives. Patrons may not employ library systems to falsely identify themselves, falsely represent themselves, the library or any of its policies, services or practices or otherwise commit forgery or fraud. Use of the library’s internet access can be denied by the Library Director for due cause. Such cause may be failure to comply with all or any part of the library’s Acceptable Use Policy, destruction of library computer property and/or tampering with operating systems. Statement of confidentiality: Transaction logs, electronic mail and other information that can be used to identify patrons with specific materials or subject matter are considered to be confidential and will not be given to any person other than the patron. All patrons are advised that such records shall not be made available to any agency of state, federal or local government except pursuant to such process, order or subpoena as may be authorized under the authority of, and pursuant to, federal, state or local law relating to criminal, civil or administrative discovery procedures or legislative investigatory power. The Library resists issuance or enforcement of any such process, order or subpoena until such time as a proper showing of good cause has been made in a court of competent jurisdiction. System Maintenance: Computer maintenance, including software installations, will be performed by library staff or its authorized agents. No unauthorized software may be downloaded, installed or executed on the library’s equipment by patrons. 19. U.S. copyright law (Title 17, U.S. Code) prohibits the unauthorized reproduction or distribution of copyrighted materials, except as permitted by “fair use”. Patrons may not copy or distribute electronic materials, including electronic mail, text, images, programs or data, without the explicit permission of the copyright holder. Any responsibility for any consequences of copyright infringement lies with the patron, the library expressly disclaims any liability or responsibility resulting from such use. Electronic materials (including electronic mail) produced by the library’s employees on library equipment are considered to be works-for-hire and are the library’s intellectual property. However, the library may not be held responsible or liable for the use of its systems for unsanctioned communications or publications or any consequences thereof. The library expressly disclaims any liability or responsibility arising from access to or use of information obtained through its electronic information systems or any consequences thereof. 20. It is the policy of the Carrollton Public Library to restrict minors from gaining computer access to material that is pornographic for minors in accordance with Sections 182.825 and 182.827 RsMO. Key terms are as defined in Section 182.825, RsMO. All public access computers shall be equipped with software that limits minor’s ability to gain access to material that is pornographic for minors. It shall be the responsibility of all members of the Carrollton Public Library staff to supervise and monitor usage of the public access computers in accordance with this policy and Sections 182.825 and 182.827, RsMO. 21. The Carrollton Public Library encourages children and families to use its facility together. In an effort to ensure the safety and well being of the children and to provide all patrons with a facility that is safe, pleasant, and conducive to library use, the following guidelines must be observed: 22. The Board of Trustees and the Director shall be alert to opportunities for cooperating with other libraries where such cooperation will bring about a desirable expansion in library service or improvement in the quality of service or both. The Board of Trustees may consider contractual arrangements with other libraries, public bodies, or political jurisdictions, keeping in mind that such arrangements must not interfere with the quality and efficiency of the Carrollton Public Library service. Reciprocal borrowing arrangements with other libraries are encouraged. 23. Library service records are for the sole purpose of maintaining and conserving public property and are not to be used for identifying the titles or kinds of materials or equipment used by individual library patrons. The staff shall not provide to a third party the details, nature, or purpose of information requested by an individual patron. However, a list of overdue materials may be provided the police or office of the prosecutor for the purpose of retrieving the materials. 24. Such records or information shall not be revealed to any individual or agency unless ordered by a court of competent jurisdiction. Prior to release of such information or records, the Director shall consult with the City Attorney to determine the possible avenues of relief from the order. Upon receipt of any such order, the Director shall advise the City Attorney and the President of the Carrollton Public Library Board of Trustees. The members of the Board of Trustees shall be informed of any action taken pursuant to such order. Any costs incurred by the library in any search through patron records, under a court order, shall be chargeable to the agency demanding such search. 25. Display-Public--Requests made by the public for library space shall be granted only for educational, artistic and cultural materials, which are designed primarily to promote interest in the use of books, other library materials and information services. Displays shall not include prices of objects; only the name, address and telephone number of the displayer may be made available to the public. Requests shall be considered in the order in which they are received. The library reserves the right to limit the size, number of items, the schedule of any display, and the frequency with which the artist or organization may have a display. 26. Displays-Staff--Any display created by an employee of the Carrollton Public Library will be considered a staff display and not a public display. Staff may create displays of library materials to encourage the use of the informational resources of the library and promote a positive view of the library in the community. Such displays should reflect all viewpoints on a given subject where appropriate. 27. Handouts--The library acts as a distribution point for handout materials for public awareness. These items may represent diverse points of view, in regard to origin, religion, background, or views and do not necessarily reflect the opinions of the library staff or board. 28. The library, at its discretion, will provide reasonable space for announcements and notices of programs and activities sponsored by civic, cultural, educational and religious groups. 29. The library will serve as a community information and distribution center for voter information, with the exclusion of candidate campaign material. 30. The library will serve as a community information and distribution of tax documents, with the exclusion of providing any tax or accounting advice. 31. Soliciting on library property will not be permitted except when pertaining to library business. No signs or posters will be displayed except when pertaining to library business, or for educational and cultural organizations at the discretion of the Director. No selling program is to be conducted in any part of the library except when approved by the library Board of Trustees. 32. It is the policy of the Carrollton Public Library Board of Trustees to allow organizations and groups use of the Library Meeting Room when that facility is not needed for activities sponsored in whole or in part by the library, and when such use is not disruptive of the programs and activities of the library. Permission must be obtained from the library. Such permission is revocable and does not constitute a lease. Permission to use the Library Meeting Room does not imply library endorsement of the aims, policies, or activities of any group or organization. Carrollton Public Library Large Meeting/Videoconference Room Policy (Originally adopted August 24, 2004, Amended April 13, 2005, Amended April 25, 2006) Carrollton Public Library Small Meeting/Board Room Policy (Originally Adopted August 25, 2004, Amended April 13, 2005, Amended April 25, 2006) 33. The Library Board of Trustees supports the utilization of qualified volunteers for the benefit of the library within a structured program to supplement the work of paid staff. The library Director will be responsible for the recruitment and training of volunteers for the library. Written guidance for understanding and implementation of the volunteer program will be maintained and distributed as appropriate. Carrollton Public Library Volunteer Policy The Carrollton Public Library Volunteer Program is designed to expand and enhance public service to the community. Volunteers generally provide support services to paid staff; work on special projects; or supervise or moderate library programming. Volunteers are expected to act in accordance with library policies and to reflect positive customer service attitudes to all library patrons. Selection of Volunteers In-House Volunteers Volunteers are asked to keep an accurate record of the hours they work each week, for the use of the Director. Community Service Leaving Volunteer Service In the event that a volunteer is unable to adequately perform the duties assigned to him or her, and no other appropriate positions are available, the volunteer may be removed from service. Carrollton Public Library Library Volunteer Application Please print clearly and complete each section. Under age 18 requires parent’s signature. Name: _______________________________ Street Address: ________________________________________ Apt. No.: ___________ City: _____________________________ State: _______ Zip Code: ____________ Phone (Daytime): _____________________ Phone (Evening): _____________________ Email Address: ____________________________________________________________ If under age 18, grade in school:______________________________________________ Education: High School/GED Name: ______________________________________________________________________ Location: ___________________________________________________________________ Dates Attended: _____________________________________________________________ Name: _______________________________________________________________________ Location: ____________________________________________________________________ Dates Attended: _____________________________________________________________ Office Filing Typing Other ________________________________________ Library Circulation System ___ Name of System _______________________________ Access Excel Word Other ______________________________________ Special Skills ____________________________________________________________________________________________________________________________________________________________ 1. ___________________________________________________________________________ ______________________________________________________________________________ 2. ___________________________________________________________________________ ______________________________________________________________________________ Why are you volunteering at the Library? ____________________________________________________________________________________________________________________________________________________________ Type of work in which you are interested: ____________________________________________________________________________________________________________________________________________________________ Please indicate times available: ____________________________________________________________________________________________________________________________________________________________ In case of emergency contact: Street Address: ________________________________________ Apt. No.: ___________ City: _____________________________ State: _______ Zip Code: ____________ Phone (Daytime): _____________________ Phone (Evening): _____________________ I certify that the statements made in this volunteer application are true and correct. Applicants Signature: __________________________________ Date: ___________________ Parent/Guardian Signature: ______________________________ Date: __ 34. The library Board of Trustees encourages donations and bequests to the library. Donations of money are acknowledged in the following manner: $1000 and over Bibliophile; $500 and over Patron; $200 and over Donor In addition, donations over $200 from local clubs and organizations shall be designated as Carrollton Public Library Supporters. Gift Acceptance Policy The objective of the gift acceptance policy is to provide the Carrollton Public Library with guidelines for accepting gifts. 35. Special memorial gifts of books or other library materials will be accepted and appropriate notation placed in them acknowledging the donor. The library welcomes and encourages donations to honor a person(s) on a special occasion such as a birthday, anniversary, promotion, graduation, or a memorial gift. An acknowledgment is sent to the person(s) or the family honored, designating the name of the donor, the name of the honoree, and the occasion of the donation. Although donors of funds may suggest subjects or titles to be acquired with their donation, the library reserves the right of final selection of titles which will enhance the library’s collection. Because of normal wear, theft or mutilation, the permanence of gifts cannot be guaranteed. DONATIONS OF BOOKS AND MATERIALS POLICY (Originally adopted January 24, 2006) The Carrollton Public Library welcomes donations of books and other library materials. Subscriptions and gift books can be significant additions to the library’s resources. All donated books and materials become the property of the library. Any donated item added to the collection will become an integral part of the collection and the policy of use will follow regular library practice. Books and materials not added to the collection may be sold, donated to other libraries or agencies, or recycled. If you plan to claim a deduction on your income tax return, please refer to Internal Revenue Service Publication 561, “Valuation of Donated Property.” (This document is available at http://www.irs.gov/pub/irs-pdf/p561.pdf) It is the donor’s responsibility to determine the fair market value of donated property. The Internal Revenue Service considers that libraries receiving gifts may be a prejudicial party and therefore unable to render an accurate and fair appraisal of gifts. ACKNOWLEDGMENT OF DONATED BOOKS AND MATERIALS TO THE CARROLLTON PUBLIC LIBRARY DONOR’S NAME: _______________________________ ADDRESS: ________________________________ CITY, STATE & ZIP: _______________________ The Carrollton Public Library has not provided you with any goods or services in exchange for this donation. Please retain this document for your records. If you would like an itemized record of materials given to the library, please list the titles on the back of this form or attach a separate page. Thank you for donating ___ __________ to the Carrollton Public Library. (i.e.: 25 paperbacks, 10 hardcover books, 12 magazines, etc. Please DO NOT enter monetary valuation) DATE: ______ LIBRARY REPRESENTATIVE: __________________________________________ Carrollton Public Library Director 36. The library will take donations of used books from patrons. The library will not accept donation materials that are not outright gifts. These materials are accepted under the condition that the Director will add any materials to the library that best fit the needs of our collection. All other materials will available for the Carrollton Public Library’s used book sales or sold on the internet. If this is not satisfactory to the donor, then we cannot accept the donations. We can give the patron a donations receipt but may not affix a value to the donation. 37. The Carrollton Public Library does not accept magazine donations or the Reader’s Digest Condensed Books. The Carrollton Public Library will not accept them for the used book sales either. 38. Gifts of personal property, art objects, portraits, antiques and other museum-type objects are generally not considered acceptable gifts for a library, and the Board of Trustees and Director shall feel under no obligation to accept such offerings. DONATIONS OF ARTWORK POLICY (Originally Adopted January 22, 2008) The Carrollton Public Library welcomes donations artwork to enhance the décor of the library. The Carrollton Public Library will consider accepting a donation or a loan of artwork by local or regional artists or artwork that has widely recognized artistic value and/or is part of a state, regional, or national traveling exhibition. All donated artwork pieces become the property of the library when the following standards are met: If you plan to claim a deduction on your income tax return, please refer to Internal Revenue Service Publication 561, “Valuation of Donated Property.” (This document is available at http://www.irs.gov/pub/irs-pdf/p561.pdf) It is the donor’s responsibility to determine the fair market value of donated property. The Internal Revenue Service considers that libraries receiving gifts may be a prejudicial party and therefore unable to render an accurate and fair appraisal of gifts. ACKNOWLEDGMENT OF DONATED ARTWORK TO THE CARROLLTON PUBLIC LIBRARY DONOR’S NAME: ________ ________________ ADDRESS: _______________ __________________ CITY, STATE & ZIP: ______ _ The Carrollton Public Library has not provided you with any goods or services in exchange for this donation. Please retain this document for your records. If you would like an itemized record of materials given to the library, please list the titles on the back of this form or attach a separate page. Thank you for donating to the Carrollton Public Library. (Please DO NOT enter monetary valuation) DATE: ______ __________________ LIBRARY REPRESENTATIVE: _ ____ Carrollton Public Library Director Carrollton Public Library Information Form for Donated Resources to the Genealogy Room Description of Donation: I am donating the above described for use to purchase books and/or resource materials for the library use. Signed Date If you plan to claim a deduction on your income tax return, please refer to Internal Revenue Service Publication 561, “Valuation of Donated Property.” (This document is available at http://www.irs.gov/pub/irs-pdf/p561.pdf) It is the donor’s responsibility to determine the fair market value of donated property. The Internal Revenue Service considers that libraries receiving gifts may be a prejudicial party and therefore unable to render an accurate and fair appraisal of gifts. The Carrollton Public Library has not provided you with any goods or services in exchange for this donation. Please retain this document for your records. If you would like an itemized record of materials given to the library, please list the titles on the back of this form or attach a separate page. 39. Prior to December 31st each year, the Board of Trustees shall receive an accounting of the unrestricted cash memorial gifts received that fiscal year. Unless it would place a financial hardship on the operating budget of the library, 100% of the unrestricted cash memorial gifts shall be transferred to the Memorial Endowment Fund. Depending on the degree of the hardship, between 0% - 99% of the cash memorial gifts shall be transferred. Such a Fund shall be maintained in perpetuity as an endowment with all of the income of said funds to be used annually for the general operation of the Carrollton Public Library. 40. Textbooks. It is not the purpose or responsibility of the library to serve as a textbook repository for the schools. Items regarded as special materials, which are not intended for the general public, are not purchased. These items include textbooks, professional support materials or technical manuals. If a textbook is purchased, it is because it meets established standards of public library book selection rather than because it is a textbook. 41. Periodicals. Every attempt will be made to provide a unique collection of periodicals. Duplication of other libraries will be avoided. Periodicals must be indexed in the Reader’s Guide to Periodical Literature and Academic Abstracts or have strong local or statewide interest. Periodicals may not be checked out. 42. Paperbacks. Paperbacks are made available through patron donation. Once an item has been donated, the Director shall determine whether it will be added to the collection or discarded. Items not added to the collection will be donated to the Carrollton Public Library used book sales. 43. Audio Books. The library will purchase only unabridged audio books and book selection policies will apply. Abridged audios that are donated to the library may be added to the collection at the Director’s discretion. 44. Materials Selection Policy The Carrollton Public Library enriches the community by meeting its informational, educational, and recreational needs. In addition, in order to stimulate an appreciation for reading, special emphasis is based on community demographics. Building on the vision of the library’s founders, it provides a facility that is friendly and technologically up to date. Responsibility and Authority Because it is desirable to have maximum participation of the library staff in the selection of library materials, the director may delegate responsibility for selection to other staff members who are qualified by reason of experience, training, and knowledge of the community. At least one person in addition to the Director will be involved in the selection of materials. Such delegation does not relieve the Director of responsibility, but rather places the initial selection as close as possible to the point of contact with the public. This procedure is to ensure that careful consideration of the subject matter and the decision about the need to add it to the collection is not incumbent upon one individual, but subject to more than one opinion. The materials selected must not reflect the tastes, views, or interests of the Director and/or selectors. No materials are to be excluded because of the race, nationality, political, or religious views of the writer. If a difference of opinion results in the inability to make a decision about materials to be purchased, the Library Board Book Selection Committee (a committee of 3 board members to be appointed by the president) will be called upon to make the final decision. The library is not a judicial body. Laws governing obscenity, subversive materials, and other questionable matters are subject to interpretation by the courts. Consequently, no challenged material will be removed from the library for complaints of obscenity, pornography, subversiveness, or any other category covered by law until after receipt of an independent court order. Conversely, materials judged unlawful will not knowingly be selected. The library recognizes that many materials are controversial and that any given item may offend some patrons. Responsibility for what children read rests with their parents and legal guardians. Selection will not be inhibited by the possibility that books may inadvertently come into the possession of children. The staff will provide guidance when possible, but they are not responsible for children’s reading or viewing choices while they are in the library. Labeling In accordance with the policy of the American Library Association, the Carrollton Public Library will not describe or designate materials by affixing a prejudicial label and/or segregating them by a prejudicial system. General Criteria for Selection Items in the collection, whether purchased or donated, should meet the needs of the people in the community, keeping in mind the following factors: Selection of Multi-Media The media collection will include material of interest to children, young adults, and adults. The purchase of a media title shall be based on public demand, budgetary factors, critical reviews, quality of the production, and recognized performer, composer, and/or artist. The collection is not intended to compete with local rental stores. Donations of Gifts and Memorials – see adopted policies for further information The CPL welcomes and is grateful for gifts and donations of books and other materials; its collection has been enriched by contributions from individuals. Gifts and donations are accepted with the understanding that the library reserves the privilege of deciding whether the materials should be added to their collection, with no conditions governing their use, location, or disposal. The same criteria are applied to gifts as are applied to purchase items in determining their suitability for the collection. No special collection can be set up, no restrictions are permitted as to whether an item may circulate, and no directions as to the future use of it are acceptable. Gifts and donations which are not added to the collection will be disposed of according to the weeding policy. Tools for Selection Selection is not made on the basis of anticipated approval or disapproval of individuals, but solely on the merits of the selected work in relation to building the collection to serve the interests of all our users. No one publisher is relied upon exclusively. The staff makes skilled use of the following review sources, including but not limited to: Genealogy The genealogy collection will be maintained when materials and monies are available. The library will accept gifts covering genealogy information, family histories, local records, etc. Books containing out-of-county information may also be purchased when funds are available. Periodicals The Carrollton Public Library subscribes to a variety of newspapers and magazines, which cover basic general topics. We will accept gift subscriptions to a periodical that meets the Materials Selection Policy. Unsolicited periodicals will be discarded. Paperbacks The mass-marketed collection of paperbacks housed in the library will be no larger than what can be contained on the existing paperback shelves. The collection will be maintained by periodic weeding and donations. Weeding When, through evaluation and discarding, it is discovered that the material’s usefulness has ended, it is retired by a process called “weeding.” The CREW (Continuous Review, Evaluation, and Weeding) method will be used. Weeding is a needed service that will enhance the credibility and use of the library materials. CREW generates information on the current strengths, weaknesses, gaps, and saturation points of the collection. Weeding may be done by the Director with other staff members being involved, based upon their knowledge of the material and/or their familiarity with the subject matter. Community “experts” in various areas may be consulted, as warranted. The Crew Method in Ten Steps Step One: Make weeding a part of policy. Step Two: Gather usage statistics of your library’s collection. Step Three: Build weeding into the year’s calendar. Step Four: Gather the following materials at the shelves to be analyzed: disposal slips, marking pens, and weeding guidelines. Step Five: Study the subject areas in the collection as a whole, then one by one. Step Six: Check the library’s holdings against the most recent inventory to ensure an accurate count. Step Seven: Check the pulled books against The Public Library Catalog and The Fiction Catalog. Step Eight: Treat the books according to the disposal steps: bindery, discard, replacement, or recycling. Step Nine: Decide whether to replace the material(s) in question. Step Ten: Set up displays for low circulating, high quality books that would benefit from better exposure. *See appendix for detailed CREW policy. MUSTIE: The CREW method uses an acronym, MUSTIE, to indicate when an item would be removed from the collection. MUSTIE stands for: Guidelines by Dewey Class 000 (Generalities) 004 (Computers) Works on computers are seldom useful after three years. Works on micro-computers and software have an even shorter life span. 010 (Bibliography) Discard after ten years from the date of copyright 020 (Library and Information Science) Discard all that do not conform to current, acceptable practice. 030 (General Encyclopedias) Stagger replacement sets over a seven-year period. Older sets can be circulated up to eight years. Other 000’s Trivia may be kept indefinitely or until no longer considered useful or interesting. 100 (Philosophy and Psychology) 133 (Paranormal Phenomena) Should be kept until worn, although it will be necessary to replace lost titles because this category includes the popular topics of fortune-telling, dream interpretation, and astrology. 150 (Psychology) Self-help psychology and guidance materials may need to be reviewed for dated pictures and concepts. Replace works on clinical, comparative, and development psychology within five to eight years. 160,170 (Logic) (Ethics) Value determined mainly by use. 200 (Religion) Philosophical and religious materials should be reviewed individually and as a collection to ensure as many points of view as possible are presented. Include timely and comprehensive information on the six major international religions: Buddhism, Christianity, Hinduism, Islam, Judaism, and Taoism. 300 (Social Sciences) Retain balance on controversial issues. Information should be current, accurate, and fair. Certain subject areas will need constant revision while others should be seldom weeded, and very carefully when necessary. Historical coverage of economics, communication, transportation, politics, and education may be maintained. 310 (General Statistics) Almanacs are seldom of much use after two years. Keep only the last three years in the collection. 320 (Political Science) Topical books and historical materials are judged more on the basis of use. 330 (Economics) Update items available in revised editions. Be aware of radical changes in statutes, regulations, or general climate for a particular type of investment. Well-known authors with no newer books available and items intended as histories of a particular era may be retained if MUSTIE factors are acceptable. 340 (Law) Replace when more current data becomes available. Never keep superseded editions, even on heavily-used topics. 350 (Public Administration) Keep up-to-date; replace when state and federal administrations change or constitutional reforms occur. 360 (Social Services) Discard career materials after five years; older reference copies may be circulated. Be particularly aware of qualification discrepancies in materials dealing with career preparation. Pay close attention to revisions in standard test books (GED, ACT, etc.). Some may be retained for 10 years or longer if certain sections have not changed. 370 (Education) Keep historical materials only if used. Replace outdated theories. 390 (Folklore, Customs, Etiquette) Keep standard works of Customs and Folklore. Keep only basic, up-to-date Etiquette titles. 400 (Language) Keep dictionaries for major foreign languages (e.g., French, Spanish, Italian, German), and other languages. 500 (Natural Sciences) Carefully evaluate anything over five years old, except botany and natural history. Replace worn classics or significant historical works with new editions. Pay particular attention to the physics, environmental issues, and astronomy sections. Many materials related to the environment are still appropriate after fifteen years while an item about atoms could be inaccurate after two years. New discoveries in energy may require updating works in this field more often than materials in subjects such as natural history. Keep basic works of significant historical or literary value, such as Charles Darwin’s classic Origin of Species. 510 (Mathematics) Replace older materials on algebra, geometry, trigonometry, and calculus with revised editions. 550 (Earth Sciences) Geology books on specific regions, especially Missouri, should be kept indefinitely, or until superseded by newer editions. All general materials should be replaced when new developments occur in the field (e.g., theories about continental drift and plate tectonics have been revised in recent years). Field guides for amateur fossil, gem, and rock hunters can be kept for up to 20 years if physical condition allows, unless the area described has changed dramatically through man-made developments and/or natural events. 570 (Life Sciences) Carefully evaluate anything over 5 years old. New discoveries in this area may require updating works in this field more often. 580 (Botanical Sciences) All general materials should be replaced when new developments occur in the field. 600 (Technology, Applied Sciences) 610 (Medicine) Except for Anatomy and Physiology, which change very little, keep only the current year plus one previous year (one reference and one circulating) of PDR and other prescription and over-the-counter drug directories, replacing them when new editions become available. Materials on fast-changing fields of research such as AIDS, genetics, cancer may need more frequent evaluation. 630 (Agriculture) Keep up-to-date materials on the newest techniques and hybrids. Weed dated information such as pest control using DDT. 635 (Horticulture) General gardening books may be useful for up to 20 years. Books about propagation of specific flowers or plants are considered outdated after 10 years. 640 (Home Economics) Be strict with old sewing and grooming materials in which styles change rapidly. Keep cookbooks unless little used. Replace worn, popular cookbook titles. 649 (Child Rearing) Keep abreast of changing trends and new theories; replace worn standards like Dr. Spock’s Baby and Child Care with newer editions. 670 (Manufacturing) Keep books on old clocks, guns, toys, and other collectibles. Other 600’s (Also Business) Technology is making such rapid advances that any materials over five years old should be carefully evaluated, especially those dealing with drugs, space technology, sex education, radio, television, medicine, and office skills. Retain if any of the materials have historical value. One major exception is repair manuals. 700 (The Arts) 745 (Decorative Arts) Retain basic techniques books if well illustrated; replace worn and dated materials. Keep all materials on the history of interior design. Discard general home decorating ideas after 10 years unless the decorating style becomes established as a distinct aspect of American interior design (e.g., Southwestern or high-tech). Keep stamp and coin catalogues up-to-date. Historical treatments of ancient, foreign, and commemorative coins may be kept indefinitely, unless focus is market valuation (five years). 770 (Photography) Check closely for outdated techniques and especially outdated equipment. 790 (Recreation) Discard and replace as rules and interests change. Other 700’s Keep all basic materials, especially histories of art and music. Collections of handsomely illustrated sources on art, music, and other fine arts may be irreplaceable. Sources that are heavily used should be considered for replacement or rebinding. Materials on certain hobbies may need updating. 800 (Literature) Keep literary criticism and history until superseded by more authoritative works. Collections versus individual works of major and minor poets, novelists, and playwrights may be weighed against collection needs and use patterns. Keep works by local authors. 900 (Geography and History) 910 (Geography and Travel) Apply the MUSTIE method for guidebooks (such as the Fodor series) and for descriptive or scientific geography. Apply the MUSTIE method for personal narratives of travel unless of high literary or historical value. Other 900’s The main factors are demand, accuracy of facts, and fairness of interpretation. Evaluate personal narratives and war memoirs. Consider broader histories of these conflicts, unless the author is a local person, or the book is cited in bibliography as having an outstanding style or insight. Discard dated viewpoints (e.g., McCarthy Era “World Communist Conspiracy” theory of modern history). Retain histories pertaining to the community. Biography Unless the person treated is of permanent interest or importance, such as a U.S. President, discard a biography as soon as demand lessens. This rule especially applies to ghost-written biographies of faddish celebrities. Poor quality biographies of major figures should be replaced with better ones if funds permit. Fiction Discard works no longer in demand, especially second and third copies of past bestsellers. Retain works of durable demand and/or high literary merit, but replace worn copies with new editions. Keep award books and those on reading lists (e.g., John Newbery Award, Coretta Scott King Award, The Mark Twain Award List, Gateway Award), but replace when possible with contemporary covers. Discard topical fiction on dated subjects and abridged simplified classics in favor of the original, unless needed for reluctant readers. Discard those books with outdated illustrations and story lines. Consider a book “dead” if it hasn’t circulated in two years. Carefully evaluate titles that are part of a series. Picture Books Should be evaluated on the merit of their stories and illustrations. Keep award books and those on reading lists (e.g., Show-Me Award, Building Blocks, and Caldecott Award). Given the wide range of possibilities to choose from in today’s children’s literature market, there is no reason this section could be anything less than outstanding quality. Discard those with inferior binding. General Reference Collection Non-print Media (a.k.a. Audiovisual) Weed the WORST: Videocassettes/DVDs-Under the best circumstances, a videocassette can only be expected to last between 200 and 250 plays. DVDs may not last that long. Compact Disks-CD’s are the format of choice for musical recordings. Information-based CE’s should be evaluated on: physical condition, currency of information, use and duplication of information in another format. Audio Books- Items in this format are particularly fragile and easily damaged. Replace companion books when they become worn if the CDs or cassette tapes are still in good condition. WHAT TO DO WITH WEEDED MATERIALS: TYPES OF DISPOSAL The CREW method is well-suited to using the simple, preprinted disposal slip (placed in each book when it is pulled) that indicates whether the book is to be sold, donated, destroyed, mended, rebound, or replaced. Before sending a book to a bindery, compare the cost of rebinding with the cost of a new copy or edition. A new copy is often the same price as and more appealing than the rebound volume. In some cases, when the titles are out-of-print, rebinding is the best option. Weeded material includes those resources that may not be needed in your library, but would be of possible use in other libraries or to individuals. Discarded titles require designated actions: a) Stamp or mark in a prominent place on the item, “DELETED” or “WITHDRAWN.” b) Mark disposal slip and delete holding from database. Indicate if a replacement or update is to be ordered. c) Determine any resulting priorities for future purchases. Disposal of print or non-print materials can be accomplished four ways. 45. Reconsideration of Library Materials Comments from members of the community about the collection or individual items in the collection frequently provide librarians with useful information about interest or needs that may not be adequately met by the collection. The library welcomes expression of opinion by patrons, but will be governed by the Materials Selection Policy in making additions to or deleting items from the collection. Patrons who request the reconsideration of library material will be asked to put their requests in writing by completing and signing a form, appended to this policy, entitled “Request for Reconsideration of Library Materials.” The Director will immediately inform the Board President of the reconsideration request. The Board President will inform all board members of this request in an expeditious manner. Upon receipt of the formal written request, the Director will, at the earliest possible date, review the criteria used in ordering the material in question, its place in the collection, and reasons for having the material in the collection. Outside consultants may be asked for additional information as is pertinent to the subject in question. The Director will respond, in writing, to the person who initiated the request for reconsideration. The Director will keep the Board of Library Trustees informed of the disposition of the request. Upon receipt of a written request, the Director will place the material(s) in question on the “Reserve” list while under consideration and will remain there until a decision has been made. Access to the material by individual library patrons will be available for in-library use only, so that the material may be reviewed by a maximum number of patrons. In the event that the person(s) who initiated the request is not satisfied with the decision of the Director, he/she may request a meeting before the Board of Library Trustees by submitting a written request to the President of the Board. Upon receipt of the request, the Board will make the request an agenda item and the person(s) will be notified of the time and place of the Board meeting. The Board of Library Trustees reserves the right to limit the length of presentation and number of speakers at the meeting. After hearing from the person(s) making the reconsideration request, the Board will determine whether the request for reconsideration has been handled in accordance with stated policies and procedures of the Carrollton Public Library. The Board will review the background information, the position of the patron and the decision of the Director. The Board will then vote to uphold or override the decision of the Director. REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS Carrollton Public Library Carrollton, Missouri ENTIRE FORM MUST BE COMPLETED FOR MATERIAL TO BE RECONSIDERED. Type of Material:____________________________________________ Title:____________________________________________________ Author:____________________ _ Publisher:_____________________ Request initiated by:_________________________________________ Address:________________________________ Telephone:_________ Person making request represents: Self:________ Group:__________ Identify group or organization represented:_______________________ 1. To what in the material do you object? Please be specific: cite pages and passages, frames in a filmstrip, film or video sequence, etc. ______________________________________________________________________ ______________________________________________________________________ 2. What do you feel might result from the use of this material? ______________________________________________________________________ ______________________________________________________________________ 3. For what age group would you recommend this material? ____________ 4. Is there anything good about this material? ______________________________________________________________________ 5. Did you read or view the material in its entirety? __________________ If you answered ‘no’, what parts did you read or view? _____________________________________________________________________ 6. Are you aware of the judgment of this material by experts in the field? ______________________________________________________________________ 7. What do you believe is the theme or purpose of this material? ______________________________________________________________________ 8. What would you like the library to do about this material? ______________________________________________________________________ 9. What other material, serving substantially the same purpose, would you recommend in place of this? ______________________________________________________________________ Date: _________ Signature of Complainant: ______________________ 46. Purchasing System: The quantitative criteria for determining the degree of formality to be observed for each particular purchase by the library shall be as follows: a. Purchases fewer than one thousand dollars. Budgeted purchases fewer than one thousand dollars ($1,000.00) may be made directly by the Librarian without formality but purchases over $1,000.00 must be signed for by the Treasurer of the Board of Trustees. b. Purchases from one thousand dollars to two thousand five hundred dollars. For budgeted purchases from one thousand dollars ($1,000.00) to two thousand five hundred dollars ($2,500.00), the Librarian without Board of Trustee approval, shall solicit at least three (3) bids, either in writing, by telephone, or both. The execution of the bid requirement shall be documented on a prescribed form, which form shall include a statement from the Trustees Treasurer that the budgeted funds are available for immediate disbursement. The bids shall be submitted to the Board of Trustees for subsequent award of the contract of services to the lowest responsible bidder who submits a responsive bid which is most advantageous to the library (hereafter referred to as the “lowest responsible bidder ‘). c. Purchases over two thousand five hundred dollars. Whenever any contemplated purchase or contract for services is for more than two thousand five hundred dollars ($2,500.00), the Board of Trustees, by motion, shall direct the Librarian to solicit at least three (3) written sealed bids for the items or services. The Board of Trustees shall award the purchase or contract of services to the lowest responsible bidder. d. Solicitation of bids. Whenever any contemplated purchase or contract for services requires solicitation for bids, the Librarian shall cause to be published in at least one (1) issue of a newspaper of general circulation in the city a notice inviting bids. The first such notice shall be published at least seven (7) days prior to the date set for the receipt of the bids. Such notice shall include a general description of the repairs or improvements and the time and place for opening bids. In addition, the Librarian shall post a notice inviting bids in the city administrative offices and may mail to all responsible prospective contractors for services performed a copy of the notice inserted in the newspaper as required in this subsection. This provision shall not apply to those cases in which bids are solicited by telephone as set forth in subsection (2) hereof. e. A special checking account will be established and utilized for the selling of books online. Disbursements from the checking account will be designated for the purchase of library materials. 47. The Carrollton Library’s Technology Plan will be reviewed every six months if not more often to track changes by the Technology Planning Team. Observations and moderating will be on a continued basis to reach the set goals and objective. Modifications will be done as necessary by the Planning Team and reported by the Director. 48. The use of a library is significantly impacted by its location. The Carrollton Public Library Board of Trustees is committed to constructing a library at a location where community residents frequently and willingly go. Regulations-- The following criteria, listed in alphabetical order, will be used by the Board of Trustees to determine sites for a library: a) Accessibility: The site will be easily accessible by car, bicycle, public transportation, and on-foot. The site will provide for a high degree of personal safety for people entering and leaving the building, especially at night. Natural or man-made barriers should not impede access to the site b) Acquisition cost: The cost of the site will be within the Library’s budget, and the price to be paid for the site will not exceed the fair market value of the site. c) Adjacent uses: The current and anticipated use of the surrounding land will complement the library use in terms of function, peak use times, and traffic patterns. d) Availability: The site is currently available for acquisition. The time required to acquire the site will not negatively impact the proposed project timeline. e) Community opinion: The site will be one that will be acceptable to the majority of the residents in the projected service area of the proposed library. f) Construction/Site development cost: The site will enable the Library to construct a library without incurring significant additional costs to prepare the site for construction or to construct the library building. g) Convenience: The site will be close to the geographic and/or traffic center of the area to be served. h) Environmental issues: The site will enable the Library to construct a library building without incurring significant additional costs to mitigate prior soil contamination or other pre-existing environmental conditions such as poor drainage or unstable land formation. The site will not be located in a flood plain or on protected lands. i) Legal matters: The site will enable the Library to acquire the property and construct the library building without incurring significant additional legal costs. j) Parking: The site will allow for adequate onsite parking for library users and library staff. k) Size and shape of the property: The site will allow for the construction of an efficiently designed library building. The site will allow for landscaping and required setbacks. The site will allow for expansion for landscaping and the expansion of the parking lot. l) Visibility: The site and library building will be visible from major streets. 2. In the event that two or more potential sites are considered to be almost equal when the twelve (12) criteria above are considered, then the following criteria, listed in alphabetical order, will be considered to be of higher priority when determining which site should be selected. a. Adjacent uses 3. Prior to the selection of a site for a library building, the Board of Trustees will provide an opportunity for public comment about the proposed site.
d. The Board of Trustees shall decide upon any actual fees regarding Interlibrary Loan materials. Currently, there is no charge for this service.
Volunteers are selected based on their qualifications in relation to the needs of the library at any given time, and based on their ability to commit to a consistent schedule of volunteer hours. Selection of in-house volunteers is the responsibility of the Director and/or Asst. Director. Prospective volunteers are requested to fill out an application form and will be interviewed by one of the above individuals. If there are no suitable volunteer opportunities, application forms will be kept on file for a period of one year. Applicants will be called if a project is identified which matches their interests or qualifications.
The library depends on its volunteers for a wide variety of tasks which otherwise need to be assigned to library staff. We therefore ask volunteers to be reliable in their commitment to the library and to notify the library in advance if they are unable to work their regularly schedule time slot. In turn, volunteers will be notified immediately on any given day when the library opens late or closes early for any reason.
The Library Director and/or Assistant Director coordinate the in-house volunteer program. Volunteers will receive specific training in their assigned duties from the library staff member who directly supervises their work. All reasonable care will be taken to ensure the safety of volunteers.
Volunteers shall only work during hours when adequate supervision is available. Typically, a volunteer works a 2-3 hour time slot each week. Individual work schedules and specific time commitments will be mutually arranged in advance by the volunteer and the Director or immediate supervisor.
Persons who seek volunteer assignments at the Carrollton Public Library to meet a requirement set by an outside agency for the performance of community service shall be subject to the above selection process and all other provisions of this policy.
A volunteer selected for work on a special project will discontinue service when that project is completed or terminated, unless other arrangements have been made. Whenever possible, the library will make an effort to reassign the volunteer. However, if no other mutually suitable volunteer position exists at the time, the volunteer will be asked to discontinue service and his or her application will be kept on file for one year, subject to review should a suitable position become available during that time.College/University
Skills:
Computers
References: Please list two references, including name and telephone numbers.
Carrollton Public Library
Phone: 660-542-0183 or Fax: 660-542-0654
Hours: Monday-Friday 9 am – 5:30 pm open late Wednesday evening until 8 pm
Saturday 9 am – 1 pm & Sunday 1 pm – 5 pm